TORONTO'S #1 PRIVATE INVESTIGATION AGENCY
Built on Trust, Expertise & Integrity. Confidential Immediate Results. Knowledge is Power.
SQPI Corporate Office
2233 Argentia Road, Suite 302, Mississauga, Ontario, L5N 2X7
Telephone: (905) 565-6669
Facsimile: (905) 997-4900
Upon receiving an enquiry, Mr. Romanick will respond to you within 30 days. It is the commitment of SQPI to:
• Protect personal information
• Allow individuals to request information; seek amendments to their personal information; and file complaints against SQPI with our Privacy Officer
• Train and educate our staff
• Develop information which explains these procedures to the public and our clients
2. IDENTIFY PURPOSES
4. LIMITING COLLECTION
5. LIMITING USE, DISCLOSURE, AND RETENTION
Personal information will not be used or disclosed for purposes other than those for which it is collected, except with the consent of the individual or as permitted by law. We will only retain personal information as long as necessary for the fulfillment of those purposes. Personal information that is no longer required to fulfill identified purposes will be destroyed, erased, or made anonymous. Please note that there may be situations where SQPI uses, discloses or retains personal information for legitimate purposes not identified to the individual to which the information pertains including those situations referred to in Section 3.
The personal information we collect will be accurate, complete and up-to-date as necessary for its intended purposes. Our goal is to minimize the possibility that inappropriate information may be used to make a decision about any individual whose personal information we process. The process for ensuring accuracy and compliance will involve: - initial collection from client - client will be asked to verify accuracy and completeness - regular reviews; and - verifying accuracy by contacting third parties (e.g. motor vehicle and driving record authorities, etc.) If a significant error or omission is identified, we will correct or amend the information as appropriate. Where necessary, we will send such corrected or amended information to third parties who have had access to the information in question.
SQPI will safeguard all personal information under our control in a manner that is appropriate to the sensitivity of the information. We will take all the physical security measures necessary including alarming and properly locking our facilities and/or locking all personal information in secure filling cabinets. All SQPI staff, including investigators and administration staff, has been properly trained in the policies of that pertain to these safeguards. Members of the public are not allowed access to our facilities unless identified, logged in, and escorted by properly trained staff. No sensitive personal information, pertaining to subjects of investigations will be electronically transferred to our clients unless the electronic files have been encrypted with an industry standard encryption program before being transferred. Distribution of personal information will be on a need-to-know basis. We will take precautions in the disposal or destruction of personal information to prevent unauthorized parties from gaining access to information. These measures include: - ensuring that no one may retrieve personal information after disposal - shredding documents before recycling them - deleting electronically stored information
We will make readily available to individuals requesting specific information about our policies and procedures relating to the management of personal information that is under our control. Investigators and staff of SQPI will make available to the public easily understandable information about our company, its privacy policies, the Code of Privacy, both in hard copy or by requesting a copy of same by calling our offices at (905) 565-6669 or by accessing our website at www.sqpi.ca
9. INDIVIDUAL ACCESS
Upon request, an individual will be informed of the existence, use and disclosure of his/her personal information which is under our control, and may be given access to and be permitted to challenge the accuracy and the completeness of that information.
There are lawful exceptions that will prevent us from providing access, which include, but are not limited to the following:
• Personal information about another person might be revealed.
• Commercially confidential information might be revealed.
• Someone's life or security might be compromised.
• The information was collected without consent for the purposes related to an investigation of a breach or an agreement or contravention of a law or other lawful exemption.
• The information was generated during the course of a formal dispute resolution process.
• The information is protected by the Solicitor/Client privilege.
• When restricted from providing this disclosure under Section 24 (1) of the Private Investigations and Security Guards Act; Revised Statutes of Ontario 1990 Chapter P.25.
10. CHALLENGING COMPLIANCE
An individual may address a challenge concerning compliance with the aforementioned policies and procedures to our Privacy Officer whose details are listed in Section 1.